ENCLAVE AT PALMIRA NEIGHBORHOOD
CONDOMINIUM ASSOCIATION, INC.
BOARD OF DIRECTORS
MEETING MINUTES
APRIL 8, 2008

A meeting of the Board of Directors of the Enclave at Palmira Neighborhood Condominium Association was held at the Enclave Clubhouse on Tuesday, April 8, 2008 at 5 pm.  Present were President, Susan Palmer, Treasurer, Richard Vogen and Vice President/Secretary, Richard Thomson.  At special request, the Presidents of the Enclave Phases were invited to attend and those representing the Phases were Robert Liedecker (Enclave I), Susan Palmer (Enclave II), Elizabeth Newton (Enclave III), Ron Saul, (Enclave IV) and Kathy Thomson (Enclave VII).  Mary Lou Liedecker represented the Clubhouse Committee and Linda Collins represented the Landscape Committee.  Also present were Bob Titus, Property Manager, and Jim Wells, Property Inspector, with C & L Management, and 3 unit owners.

Susan Palmer called the meeting to order at 5:03 pm.  It was determined that there was a quorum of the Board, and the meeting continued.

Property Manager provided proof that Notice had been posted 48 hours prior to the meeting in accordance with Florida Statutes.

Reading of Minutes of the Previous Meeting:

The reading of the minutes from the March 27, 2008 Board of Directors meeting were waived by a motion from Dick Vogen, a proper second by Rich Thomson, and unanimous approval by the Board.

Reports of Committees

Clubhouse -

Chairperson Mary Lou Liedecker, read the minutes of the Clubhouse Committee meeting from Saturday, April 5, 2008.  The main topic was the wear and tear on the Clubhouse and implementing a reserve to use for replacement of Clubhouse furnishings.   A $100 non-refundable usage fee was proposed to the Board for those owners holding private events.  This fee would be placed into the reserve for future expenditures for the upkeep of the Clubhouse.  The $100 refundable fee will still be in effect as a deposit for cleaning and/or damages incurred by the private events.  Those groups exempt from the usage fee would be Enclave-sponsored events such as the monthly dinner socials, the bridge club, mahjong, and poker groups. Board and Member Meetings for all Enclave Associations would also be exempt.

Discussion ensued and then, with a motion by Susan Palmer and seconded by Dick Vogen, the Enclave Clubhouse Usage form (with the following addition:  “ they accept responsibility of their guests’ actions at all times and any liabilities that should arise there from”) was passed with all in favor.

Reports of Committees

Landscape –

No report at this time.

There was discussion regarding the landscape plan, the erosion problems and the tight landscaping budget for 2008.  Rich Thomson motioned, and the motion was seconded by Susan Palmer, to have Jim Wells get estimates for proper-sized drain boxes and piping to stop the lake-bank erosion which is an immediate problem that, if not remedied, will lead to a more expensive irrigation problem.  With unanimous approval, the motion passed.

Old Business:

Discussion of Meeting with Association Attorney on Construction Defects – Due to common stucco cracks in several buildings in The Enclave, Dick Vogen reported that he had met with the Association Attorney to discuss whether an engineer should be hired to determine if there were structural defects.  Property Manager confirmed that there were no water intrusion problems reported from these cracks by any of the Enclave Phases.  Discussion ensued among the Presidents and/or their representatives and the Board, and it was agreed that each Phase Association and any affected individual unit owners should handle this issue - not the Neighborhood Association.

New Business:

Susan Palmer moved that The Enclave Neighborhood Association shall not obtain the services of a contractor or vendor whose owner/partner/manager/agent is a member of the Enclave Neighborhood Association.  This also includes renters.  The reason for this motion is that this rule will eliminate any real or perceived conflict of interest.  It will also prevent Resident vs. Neighborhood Association disagreements over contractor/vendor performance and/or quality of work or service.  This motion was seconded by Dick Vogen and, with the majority in favor, the motion passed with the following exception: Bill Kaufman, who is paid a nominal fee for pool testing, is grandfathered in.

Adjournment

With no further business to discuss, the meeting adjourned at 6:40 pm.

Respectfully submitted,

Richard Thomson
Vice President/Secretary
Enclave at Palmira Neighborhood Condominium Association, Inc.